Participate in compliance checks and audits

We have a compliance spot-check scheduled next Wednesday. Pull the training and inspection logs for the last 12 months, assemble them into a single packet, and send it to Compliance Officer Jenna and the site director Mark by Tuesday noon — verify each file lists the inspector and date before you send.

Before I give this packet to Jenna, make the compliance story easy: show a one-line status for each regulation at the top, put recent corrective actions in bold, flag any lapsed trainings, and surface the last audit score so the reviewer can form a clear opinion in under five minutes.

The auditor just flagged a contractor's lapsed safety training during an on-site check. HR says the contractor completed training but our log doesn't show it. I can't tell if the training record failed to upload, HR misfiled it, or the contractor lied. Do I pause the contractor's work now and verify with HR, or document the discrepancy and resolve it later to avoid stopping production? Advise on the most defensible immediate step.

We routinely discover lapsed trainings and missing inspection signatures only when auditors arrive, which triggers corrective actions and slows operations. What single change to how we record and surface training completions would prevent 80 percent of those audit findings?