Property Room Custodian

Property Room Custodian appears in these 21 tasks that map what a typical shift actually contains. Expect clear steps, quick decision points and the resources newcomers need. Each one shows where we found it, and comes with an AI prompt you can copy and use straight away.

21evidenced tasks
21ready prompts
9tools of the trade
43-4071.00O*NET-SOC code
73,440hold this job (US, BLS 2025)
$43,600median pay/yr (US)
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What it pays

Government survey numbers — not estimates, not ads.

Half of all File Clerks in the U.S. earn more than $43,600 a year — the middle 80% land between $31,200 and $63,490. About 73,440 people in the U.S. do this work. Figures are for the U.S. occupation group “File Clerks”. (U.S. Bureau of Labor Statistics survey, published 2025.) In India, Clerical support workers earn about ₹24,252 a month on average — around ₹2.9 lakh a year (government PLFS survey via ILOSTAT, occupation-family figure).
$43,600typical pay / year
73,440people in this work
$63,490+top 10% earn
₹2.9 lakha year in India (family avg)
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The work, task by task

These are the real jobs-to-be-done, not a wish list. Each task shows where we found it, and the prompt underneath is written for that exact task.

Keeping the record6

File and organize documents

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Sort last quarter's evidence custody paperwork into the correct case folders, scan any handwritten custody…
Sort last quarter's evidence custody paperwork into the correct case folders, scan any handwritten custody logs into searchable PDF, apply the retention stamp and move completed files to the closed shelf by end of day Thursday so investigators can access them.
The tools that do the workMicrosoft SharePointAdobe Acrobatjob descriptionsO*NET

Retrieve documents

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Pull Sergeant Morales's request for the Rivera homicide file, locate the original case folder, log the…
Pull Sergeant Morales's request for the Rivera homicide file, locate the original case folder, log the retrieval with time, ID and purpose on the access register, photocopy the incident report and return the original to its shelf within two hours.
The tools that do the workElectronic filingESCOjob descriptions

Track borrowed or removed files

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Run a daily report of all files checked out this week, update the chain-of-custody ledger with borrower name,…
Run a daily report of all files checked out this week, update the chain-of-custody ledger with borrower name, badge number and expected return date, flag overdue items and email a reminder to the unit supervisors by 4pm.
The tools that do the workMicrosoft ExcelMicrosoft Outlookjob descriptionsO*NET

Input documents into filing system

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Enter the new arrest reports and property receipts from today's bookings into the filing index, assign each a…
Enter the new arrest reports and property receipts from today's bookings into the filing index, assign each a unique locator, confirm metadata accuracy for case number and dates, and produce an audit list for retention review on Friday.
The tools that do the workMicrosoft Accessjob descriptionsO*NET

Maintain records of a company

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Audit the property room ledger for March, reconcile incoming and outgoing item entries against physical…
Audit the property room ledger for March, reconcile incoming and outgoing item entries against physical racks, correct any mismatches, update item locations and disposal flags in the record, and produce a reconciliation memo for the records manager by Friday.
The tools that do the workMicrosoft ExcelESCOjob descriptionsO*NETWikipedia

Assist with office tasks and data entry

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Transcribe the backlog of intake forms into the central records spreadsheet, verify item numbers and…
Transcribe the backlog of intake forms into the central records spreadsheet, verify item numbers and complainant names against the physical folder, flag incomplete entries for follow-up, and notify Sergeant Morales of completion with a summary of discrepancies.
The tools that do the workMicrosoft ExcelMicrosoft Outlookjob descriptionsO*NETWikipedia
The daily work15

Staff service counters and assist customers

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Staff the front service counter between 08:30 and 16:30, greet each person, verify their identity against the…
Staff the front service counter between 08:30 and 16:30, greet each person, verify their identity against the sign-in log, retrieve requested property items or file a request slip if items are offsite, and note every transaction in the duty log before the end of shift.
The tools that do the workMicrosoft WordWikipedia

Screen callers and direct inquiries

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Answer incoming calls to the property room, confirm caller name and badge number, determine whether the…
Answer incoming calls to the property room, confirm caller name and badge number, determine whether the inquiry is about release, evidence status, or storage, direct release requests to the release clerk and technical evidence questions to the evidence supervisor, and record caller details and outcome in the call log.
The tools that do the workMicrosoft ExcelWikipedia

Organise documents

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Sort returned case files and evidence envelopes by case number, check each against the inventory list for…
Sort returned case files and evidence envelopes by case number, check each against the inventory list for completeness, relabel any items with missing identifiers, file completed packets in numerical order on the storage racks, and update the electronic index to reflect new locations.
The tools that do the workElectronic filingESCO

Assign identification numbers or codes

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Assign unique property IDs to the evidence folders from the recent intake, stamp each tag with the sequential…
Assign unique property IDs to the evidence folders from the recent intake, stamp each tag with the sequential code, update the master inventory so new IDs link to item descriptions and storage locations, then file the folders by end of day.
The tools that do the workMicrosoft Accessjob descriptions

Scan or read incoming materials

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Scan the ten submitted case files and read each document to capture the case number, submitter name, and…
Scan the ten submitted case files and read each document to capture the case number, submitter name, and evidence summary, then save searchable copies named by case number and route originals to their labelled evidence bins.
The tools that do the workAdobe Acrobatjob descriptions

Process invoices and financial data

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Enter the vendor invoices for recent equipment purchases into the accounts worksheet, match each invoice to…
Enter the vendor invoices for recent equipment purchases into the accounts worksheet, match each invoice to the purchase order and budget code, flag any mismatches for the finance lead, and prepare a payment batch summary.
The tools that do the workMicrosoft ExcelIntuit QuickBooksjob descriptions

Ensure confidentiality and data security

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Review access logs and the locked-file checklist, encrypt digital records of sensitive evidence, restrict…
Review access logs and the locked-file checklist, encrypt digital records of sensitive evidence, restrict folder permissions to authorised users only, and report any suspicious access to the records manager immediately.
The tools that do the workMicrosoft SharePointMicrosoft Windowsjob descriptions

Monitor file room conditions

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Inspect the property room for humidity, lighting and pest signs, log current readings and anomalies in the…
Inspect the property room for humidity, lighting and pest signs, log current readings and anomalies in the daily conditions sheet, adjust environmental controls if outside thresholds, and escalate unresolved issues to facilities by noon.
The tools that do the workMicrosoft Exceljob descriptions

Remove outdated or unnecessary files

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Identify files older than the retention period, pull the list from the inventory, verify legal hold status,…
Identify files older than the retention period, pull the list from the inventory, verify legal hold status, shred approved paperwork, and create a disposal record showing who authorised and completed the removal.
The tools that do the workMicrosoft Accessjob descriptions

Sort papers alphabetically or by content

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Sort the incoming case papers alphabetically by last name, then group any investigative reports by content…
Sort the incoming case papers alphabetically by last name, then group any investigative reports by content type (evidence lists, chain-of-custody, affidavits), place them in the correct binders with a completed inventory slip, and flag incomplete sets for follow-up today.
The tools that do the workMicrosoft Exceljob descriptionsO*NET

Find, retrieve, and make copies of information from files in response to requests and deliver information to authorized users.

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Locate Officer Ramirez's property request for file 2021-0473, pull the original incident report and…
Locate Officer Ramirez's property request for file 2021-0473, pull the original incident report and supporting photos, make two legible copies, log the withdrawal on the file card, and deliver the copies to Records Clerk Jenna by 4pm with a note showing who authorized the release.
The tools that do the workElectronic filingO*NET

Answer questions about records or files.

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Answer Sergeant Lee's questions about case 2019-1120: confirm whether the grand jury transcript is in the…
Answer Sergeant Lee's questions about case 2019-1120: confirm whether the grand jury transcript is in the file, state the custodian's chain-of-custody entries, and note any sealed items that require a court order before release; reply before end of shift so Lee can plan next steps.
The tools that do the workMicrosoft OutlookO*NET

Retrieve documents stored in microfilm or microfiche and place them in viewers for reading.

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Retrieve reel 14 from microfilm storage that contains property logs for March 2018, load the reel into the…
Retrieve reel 14 from microfilm storage that contains property logs for March 2018, load the reel into the reader, display the requested pages in the viewer, verify legibility, and leave the reel in the reader for Detective Ortiz to review for two hours.
The tools that do the workO*NET

Create or update records

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Create a new evidence record for found item tag 2026-078: enter seizure date, location, reporting officer…
Create a new evidence record for found item tag 2026-078: enter seizure date, location, reporting officer Dana Mills, description, and current storage location; update the digital index and print a label to affix to the evidence bag before shelving.
The tools that do the workMicrosoft AccessMicrosoft Wordjob descriptions

Label and index files

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Label the burglary files for October 2023 with file numbers, case summary lines, and disposition codes,…
Label the burglary files for October 2023 with file numbers, case summary lines, and disposition codes, update the central index so searches return the new labels, and place the physical tabs in chronological order on the rack before shift end.
The tools that do the workMicrosoft SharePointjob descriptions

Says who?

These are the pages we read to build this. Open any of them and check us.

O*NET 43-4071.00BLS pay surveyBLS OEWS 2025UK NOS SFJFG10 UK NOS SFHSS32UK NOS SFJFD2WikipediaESCOresources.workable.comrasmussen.eduappleone.cawhat people in this job say

The logs, files & records this job keeps

Shared with other careers — the same record means something different in each.

inventorycasehealth recordrecordscodeaccesspropertyfiling

Related careers

Same family of work — each with its own tasks and prompts.

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