What it pays
Government survey numbers — not estimates, not ads.
Half of all Administrative Services Managers in the U.S. earn more than $114,130 a year — the middle 80% land between $67,100 and $207,720. About 263,960 people in the U.S. do this work. Figures are for the U.S. occupation group “Administrative Services Managers”. (U.S. Bureau of Labor Statistics survey, published 2025.) In India, Managers earn about ₹50,473 a month on average — around ₹6.1 lakh a year (government PLFS survey via ILOSTAT, occupation-family figure).
$114,130typical pay / year
263,960people in this work
$207,720+top 10% earn
₹6.1 lakha year in India (family avg)
Think you get this job?Six quick questions on how it really works — with a hint and the reason behind every answer.
Test yourself →The work, task by task
These are the real jobs-to-be-done, not a wish list. Each task shows where we found it, and the prompt underneath is written for that exact task.
Get approval1
Assign clerical functions
+Assign clerical functions for the night shift starting Monday: give reception triage scheduling to Maria,…
Assign clerical functions
+Assign clerical functions for the night shift starting Monday: give reception triage scheduling to Maria, filing and release of records to Jamal, payroll data entry to Priya, and set a weekly rotation so no one exceeds five consecutive shifts.
The tools that do the workMicrosoft ExcelESCOjob descriptionsO*NET
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Sending & sharing1
Acquire, distribute and store supplies.
+Place an order for monthly clinical supplies to cover June through August: request 3 months of gloves, IV…
Acquire, distribute and store supplies.
+Place an order for monthly clinical supplies to cover June through August: request 3 months of gloves, IV sets, and syringes based on last quarter usage, allocate deliveries to central storeroom, and create reorder alerts when on-hand falls below two weeks’ stock.
The tools that do the workMicrosoft ExcelMicrosoft Outlookjob descriptionsO*NET
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The daily work17
Plan, direct, and coordinate administrative services
+Plan administrative services for next quarter: consolidate front-desk hours across outpatient clinics, set…
Plan, direct, and coordinate administrative services
+Plan administrative services for next quarter: consolidate front-desk hours across outpatient clinics, set monthly facility walk-throughs with maintenance, reassign two clerical FTEs to patient flow tasks, and issue a timeline for implementation by August 1.
The tools that do the workMicrosoft ProjectMicrosoft Outlookjob descriptionsO*NET
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Oversee records and information management
+Oversee records and information management: audit four weeks of charting for completeness, digitise…
Oversee records and information management
+Oversee records and information management: audit four weeks of charting for completeness, digitise historical paper charts pending retention schedule, tighten access permissions so only coded staff can edit records, and report compliance gaps by next Friday.
The tools that do the workMicrosoft AccessMicrosoft Exceljob descriptionsO*NET
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Design filing systems
+Design a hospital records filing system that groups active patient charts by ward and encounter date,…
Design filing systems
+Design a hospital records filing system that groups active patient charts by ward and encounter date, archives closed charts monthly to a secure offsite box with index, and map staff roles for who files, retrieves, and audits accuracy starting Monday.
The tools that do the workMicrosoft ExcelMicrosoft OfficeESCO
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Review and approve supply requisitions
+Review the pending supply requisitions queue, approve only items on the approved-vendor list under the…
Review and approve supply requisitions
+Review the pending supply requisitions queue, approve only items on the approved-vendor list under the department budget, flag urgent ICU requests for same-day purchase, and return any cost-variance requests to the ward manager with questions by tomorrow noon.
The tools that do the workMicrosoft OutlookMicrosoft ExcelESCO
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Perform clerical duties
+Process today’s clerical batch: log incoming referrals, update contact info in the patient index, scan…
Perform clerical duties
+Process today’s clerical batch: log incoming referrals, update contact info in the patient index, scan departmental memos into the records folder, and prepare a short status email for each ward head by 4pm identifying any missing documents.
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Prepare and review operational reports and schedules to ensure accuracy and efficiency.
+Prepare and review this week's ward operational report and staff rota for accuracy, correct mismatched shift…
Prepare and review operational reports and schedules to ensure accuracy and efficiency.
+Prepare and review this week's ward operational report and staff rota for accuracy, correct mismatched shift allocations, flag any capacity shortfalls, and circulate the final version to department heads by 3pm Wednesday.
The tools that do the workMicrosoft ExcelMicrosoft OutlookO*NET
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Set goals and deadlines for the department.
+Set department quarterly goals and deadlines: define three measurable targets for patient flow, staff…
Set goals and deadlines for the department.
+Set department quarterly goals and deadlines: define three measurable targets for patient flow, staff training completion, and equipment uptime, assign owners, and put milestone dates on the calendar so I can review progress at the monthly leadership meeting.
The tools that do the workMicrosoft ProjectMicrosoft OutlookO*NET
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Conduct classes to teach procedures to staff.
+Run a one-hour training session next Tuesday for night-shift nurses on the new admission checklist and…
Conduct classes to teach procedures to staff.
+Run a one-hour training session next Tuesday for night-shift nurses on the new admission checklist and emergency escalation steps, prepare the handout and slide deck, book the training room for 10 people, and collect attendance and feedback when it finishes.
The tools that do the workMicrosoft PowerPointGoogle DocsO*NET
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Learn to operate new office technologies as they are developed and implemented.
+Schedule two 45-minute practice sessions this week to learn the new digital filing and badge access system,…
Learn to operate new office technologies as they are developed and implemented.
+Schedule two 45-minute practice sessions this week to learn the new digital filing and badge access system, follow the vendor quickstart, take notes on steps that caused delay, and report any needed configuration changes to IT by Friday.
The tools that do the workMicrosoft OutlookO*NET
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Read through contracts, regulations, and procedural guidelines to ensure comprehension and compliance.
+Read the attached service contracts, recent regulator guidance, and our procedural manual, annotate any…
Read through contracts, regulations, and procedural guidelines to ensure comprehension and compliance.
+Read the attached service contracts, recent regulator guidance, and our procedural manual, annotate any clauses that affect staffing ratios or reporting deadlines, and send a concise compliance memo with recommended actions to legal and the chief nurse by end of day Thursday.
The tools that do the workAdobe AcrobatMicrosoft WordO*NET
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Represent work unit at meetings or conferences and serve as liaison for requests or complaints.
+Represent the inpatient services team at Friday's regional managers forum, gather any service requests or…
Represent work unit at meetings or conferences and serve as liaison for requests or complaints.
+Represent the inpatient services team at Friday's regional managers forum, gather any service requests or complaints raised about our ward flow, promise follow-up with specific owners, and send a summary of outcomes and next steps to my director by Monday morning.
The tools that do the workMicrosoft OutlookMicrosoft ExcelO*NET
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Coordinate facility management activities
+Schedule and confirm the week of coordinated maintenance for HVAC, elevators and sterilisation units with…
Coordinate facility management activities
+Schedule and confirm the week of coordinated maintenance for HVAC, elevators and sterilisation units with facilities lead Maria Gomez and engineering shift supervisor Tom Reed, include estimated downtime windows and a contingency contact by Wednesday noon.
The tools that do the workMicrosoft ProjectMicrosoft Outlookjob descriptions
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Ensure compliance with security and health standards
+Compile the latest fire safety, infection control and access control inspection reports, highlight…
Ensure compliance with security and health standards
+Compile the latest fire safety, infection control and access control inspection reports, highlight outstanding items, and send a compliance summary to the medical director Dr Patel and the security manager Raul Ortiz with a requested remediation plan by next Monday.
The tools that do the workGoogle DocsMicrosoft Exceljob descriptions
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Collaborate with external vendors
+Prepare a single vendor package with scope, delivery windows and payment terms and forward it to procurement…
Collaborate with external vendors
+Prepare a single vendor package with scope, delivery windows and payment terms and forward it to procurement lead Priya Shah, facilities contractor Dean Maintenance and legal for review, asking procurement to negotiate price by Friday close of business.
The tools that do the workMicrosoft OutlookAdobe Acrobatjob descriptions
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Track and manage multiple tasks simultaneously
+Create a live task board of all open facilities requests, assign owners, priority and estimated completion…
Track and manage multiple tasks simultaneously
+Create a live task board of all open facilities requests, assign owners, priority and estimated completion dates, then share it with department managers and ask for status updates twice a week starting Monday.
The tools that do the workAtlassian JIRAjob descriptions
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Motivate and support team members
+Draft a brief weekly note thanking the night-shift custodial team, list three safety wins and two areas where…
Motivate and support team members
+Draft a brief weekly note thanking the night-shift custodial team, list three safety wins and two areas where support is needed, and circulate it to the facilities crew, their supervisors and HR before Friday shift handover.
The tools that do the workMicrosoft OutlookGoogle Docsjob descriptions
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Control correspondence
+Sort incoming facilities correspondence from today, flag any safety or vendor contract emails, reply to…
Control correspondence
+Sort incoming facilities correspondence from today, flag any safety or vendor contract emails, reply to routine scheduling requests with confirmed times, and forward escalations to facilities director Mark Lewis by end of day.
The tools that do the workMicrosoft OutlookESCO
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Says who?
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The logs, files & records this job keeps
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Related careers
Same family of work — each with its own tasks and prompts.
The LLOS Work Atlas is the world's largest evidenced task library — a map of human work, with a ready prompt behind every task. 1,774 careers · every task named by the sources that witnessed it — O*NET, ESCO, real job descriptions, Wikipedia — and the deepest tasks by several at once. And it is honest about limits: where AI cannot help, the map says so.
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Built on public evidence: O*NET®, ESCO, Wikipedia, U.S. Bureau of Labor Statistics, ILOSTAT. All sources & licenses
Built on public evidence: O*NET®, ESCO, Wikipedia, U.S. Bureau of Labor Statistics, ILOSTAT. All sources & licenses